BW Offshore

Project Secretary

Why BW Offshore

At BW Offshore, we value problem-solvers and engineering mindsets. We’re a team-oriented, dynamic workplace with people who are passionate about what they do — creating solutions that progress the future of energy.

Our global organisation offers opportunities for personal development and professional growth across an exciting range of positions. If you are a creative and curious person seeking a collaborative and open company, we welcome you to join our team!

Key Tasks and Responsibilities:

  • Provide secretarial and administrative support to assigned manager / team
  • Coordinate travel arrangements (air, hotel, visas etc.)
  • Assist with visa, accommodation, local information etc. for visitors
  • Prepare expense reimbursements for assigned manager
  • Coordinate and maintain annual leave records and plans for the team
  • Prepare documents, reports and presentations as requested by supervisor(s)
  • Coordinate meetings, take and distribute minutes from meetings as required
  • Coordinate with the Company secretary and others in matters of joint meetings and reports
  • Coordinate and support external and internal meetings, conferences and events
  • Maintain electronic filing system for all team related documents, contracts, amendments and variation orders according to Company guidelines and department routines
  • Prepare and maintain communication log books and corresponding files in the Company information management systems
  • Control of authorization, copying and distribution of communication, internal and external
  • Assist with preparation, issue and filing / archiving of formal correspondence
  • Administer department SharePoint sites
  • Manage diary for assigned manager
  • Other duties as assigned

Qualification Requirements


  • Ideally some college education, or other relevant diploma, education or background
  • Relevant experience may replace formal education


  • Preferably 2-3 years of relevant experience as a Personal Assistant, Secretary or in other relevant administrative role
  • Experience with administrative work is an advantage


  • Service minded attitude
  • Good interpersonal and communication skilll
  • Team player, organised and meticulous to details
  • Ability to multitask and prioritize
  • Ability to deal with confidential and sensitive information
  • Proactive and flexible


  • Proficient in MS Office applications
  • Fluent in English (oral and written)


Please note that this is a 1 Year Contract Position



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  • Singapore

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Office address:

30 Pasir Panjang Road #14-31/32 Mapletree Business City 117440 Singapore